Staff scheduling and time tracking

Manage rotas, hours and shift costs

Plan who works when, control team costs per shift, and let staff see their own schedule. Built for small teams that have outgrown paper rotas.

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A till that knows your customers

Stop juggling paper rotas. Assign permissions so team members see only what they need. Plan shifts, track clock-in times, and manage holiday requests in one system.

View labour costs against takings per shift. Manage multiple locations and integrate with SOBi POS to connect scheduling with revenue.

STAFF & OPERATIONS

Manage your team without separate tools

Plan shifts, track hours, control costs, and handle permissions — all in one integrated workspace.

Roles & Permissions

Define what each team member can see and do. A new staff member accesses the till but not revenue data, unless You decide otherwise.

Rotas & Shifts

Plan the week, check availability, and let staff view their own shifts without asking. Changes sync instantly across all locations.

Time Tracking

Staff clock in and out directly. Accurate records feed into cost control and payroll without manual re-entry.

Holiday & Absence

Requests and approvals live in the same place as the rota. The system knows who is out before You publish the schedule.

Hours Against Takings

See what each shift cost and what it brought in — the metric most small businesses never actually measure.

Multi-Location Staff

Run multiple sites? Roles, hours, and permissions work across all of them. One rota, one cost view, one source of truth.

Team & Rotas

Manage shifts and costs in one place

Plan rotas, track hours, control labour costs—without separate software.

Explore team management
STAFF SCHEDULING

Manage rotas, hours and shift costs

from 10 EURO

Monthly

Perfect for teams seeking a streamlined solution tailored to your specific needs and goals.

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WHO USES THIS MODULE

Find your business type

SOBi's staff scheduling and time tracking module serves businesses where team management, rotas and cost control matter — from small teams to multi-site operations.

Hospitality

  • Restaurants
  • Bars
  • Cafés
  • Hotels
  • Catering companies
  • Food trucks

Retail

  • Boutiques
  • Grocery shops
  • Bakeries
  • Specialist shops
  • Garden centres

Trades & Construction

  • Electricians
  • Plumbers
  • Carpenters
  • Painters
  • Landscapers
  • Scaffolders

Care & Facility Services

  • Cleaning companies
  • Care services
  • Security services
  • Facility management

Events & Leisure

  • Event agencies
  • Fitness studios
  • Swimming pools
  • Amusement venues

Your business type isn't listed? Contact us — SOBi's modular platform adapts to many industries beyond these examples. Get in touch

STAFF & SCHEDULING

Frequently Asked Questions

Learn how SOBi's team management and scheduling tools streamline your operations.

Can I manage staff across multiple locations?
Yes. Your team members and their working hours sync across all your sites, so you maintain one central rota and view staffing across locations simultaneously. Holiday and absence requests feed into the same system.
How do I control what each team member can see?
You set roles and permissions for each staff member. A new employee might access the till but not financial data, unless you decide otherwise. This keeps sensitive information secure while giving people the access they need.
How does time tracking work?
Staff clock in and out directly in SOBi. The system records actual hours worked, which you can then compare against shift costs and takings to understand your true labour efficiency.
What happens when someone requests time off?
Holiday and absence requests appear in the same place as your rota, so the schedule automatically reflects approvals. You avoid double-entry and scheduling conflicts.
Can I see what each shift actually costs?
Yes. SOBi shows you labour cost per shift. When you add our POS system, you also see what each shift brought in—the comparison most small businesses never actually track.
Does team management require separate software?
No. Roles, rotas, time tracking and cost management live in one place within SOBi. It works standalone, but connects seamlessly to POS, invoicing and other modules as your business grows.
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See how SOBi manages your team

Explore how roles, rotas, time tracking and cost control work together. Schedule a demo or start your free trial to see your team management in action.

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